Privacy Policy
How Poyan Initiative protects and uses personal information.
1. Introduction
Poyan Initiative (“PI”, “we”, “us” or “our”) respects the privacy of people who visit our website or communicate with us.
This Privacy Policy explains how we collect, use, protect and retain personal information when you use the Poyan Initiative website or contact us through it.
Poyan Initiative is currently being established as a nonprofit association in France. This policy will be reviewed and updated as the organization, its services and its website develop.
2. Information We May Collect
Depending on how you interact with us, we may collect information such as:
- Your name and contact details.
- Your email address and other information you choose to provide when contacting us.
- Information contained in messages, enquiries, suggestions or requests you send to PI.
- Information voluntarily provided when expressing an interest in volunteering, partnership or other involvement with PI.
- Technical information necessary for the secure operation of the website, such as browser type, device information and basic server or security logs.
We aim to collect only information that is relevant and necessary for the purpose for which it is obtained.
3. How We Use Personal Information
We may use personal information to:
- Respond to enquiries and requests.
- Provide information and guidance requested by visitors.
- Communicate with volunteers, partners and other people who engage with PI.
- Develop and improve our programs, resources and services.
- Maintain the security and proper functioning of our website.
- Meet applicable legal and administrative obligations.
We do not use personal information for purposes unrelated to the reason it was collected unless permitted or required by applicable law.
4. Legal Basis for Processing
Where applicable, PI processes personal information on the basis of one or more lawful grounds under the General Data Protection Regulation (GDPR), including consent, steps taken at the request of an individual, legitimate interests, or compliance with a legal obligation.
The specific legal basis may depend on the nature and purpose of the particular processing activity.
5. Information About Vulnerable Situations
People contacting PI may choose to describe personal circumstances in order to explain their needs. Such information may sometimes include particularly sensitive personal information.
We encourage visitors not to provide sensitive personal information unless it is genuinely necessary for their enquiry. Where sensitive information is received, PI will handle it with appropriate care and in accordance with applicable data protection requirements.
PI does not ask people to provide more personal information than is reasonably necessary to respond to their enquiry or provide the relevant service.
6. Sharing Personal Information
PI does not sell personal information.
We may share information where this is necessary to provide a requested service, operate our website, meet a legal obligation, protect the rights or safety of individuals, or work with trusted service providers acting on our behalf.
Where appropriate, we take reasonable steps to ensure that organizations or service providers receiving personal information handle it in accordance with applicable data protection requirements.
7. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or for as long as required by applicable legal or administrative obligations.
Retention periods may vary depending on the type of information and the purpose for which it is processed.
8. Your Rights
Subject to applicable law, you may have rights concerning your personal information, including the right to:
- Request access to personal information we hold about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of personal information in appropriate circumstances.
- Request restriction of certain processing.
- Object to certain processing where applicable.
- Withdraw consent where processing is based on consent.
You may also have the right to lodge a complaint with the French data protection authority, the Commission nationale de l’informatique et des libertés (CNIL).
9. Website Cookies
Our website may use cookies or similar technologies that are necessary for the operation, security and proper functioning of the website.
We intend to keep the use of non-essential cookies and tracking technologies to a minimum. If additional services requiring cookies or similar technologies are introduced, this policy and, where necessary, our consent mechanisms will be updated accordingly.
10. External Websites and Services
Our website may contain links to external websites or services. These websites operate independently from PI and have their own privacy policies. We encourage visitors to review the privacy information of external services before providing personal information.
11. Website Security
PI takes reasonable technical and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration or disclosure.
However, no method of transmission or electronic storage can be guaranteed to be completely secure.
12. Contact Us About Privacy
If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact Poyan Initiative.
Email: [OFFICIAL PI EMAIL — TO BE ADDED]
We will update this section when the official PI contact details are established.
Updates to This Policy
As Poyan Initiative develops its programs, services and website, this Privacy Policy may be updated to reflect changes in our activities or applicable legal requirements.
Last updated: August 2026